# Expenses

_ReadyHelm Owner app guide, chapter 15 · Last updated 2026-10-28 · https://app.readyhelm.com/guide/owner/expenses.html_

**💰 Expenses** (in the Vessel section of the sidebar) tracks what the boat costs to run: fuel, dockage, equipment purchases, and anything else. Service costs are already recorded in the [Service Log](https://app.readyhelm.com/guide/owner/maintenance-and-service-log.html), and reports include those automatically, so you don't need to enter them twice.

Expense tracking is free on every plan.

## Adding an expense

Click **Add expense** and fill in:

- **Date** and **Amount**
- **Type:** Fuel, Dockage / Mooring, Equipment purchase, or Other. For work done on the boat, add a Service Log entry instead. Service Log costs show up in your expense reports automatically.
- **Vendor** (for example, "Harbor Fuel Dock")
- **Equipment** (optional). Links the expense to a specific piece of equipment, so it also appears on that item's **Expenses** tab (see [Equipment](https://app.readyhelm.com/guide/owner/equipment.html)).
- **Notes**

### Reading a receipt automatically

Click **📄 Upload receipt (auto-fills fields below)** and ReadyHelm reads the receipt to fill in the type, vendor, amount, and date. Check the filled-in fields before saving. If a receipt can't be read, you can still enter it by hand. The receipt stays attached to the expense.

> Receipt auto-fill is a **Skipper**-plan feature. Attaching a receipt without auto-fill works on every plan.

## Viewing and filtering

Pick a date range (**This year**, **Last 12 months**, or **Custom range**), then filter by type or equipment. A chart shows spending broken down by type, and the list below shows each expense, including costs from the Service Log. Edit any expense you added.

## Exporting

**Export CSV** (for a spreadsheet or your accountant) or **Export PDF** (a formatted report) exports whatever is currently filtered.

## Where else costs show up

- Home's **Costs this year** tile totals Expenses and Service Log costs for the year to date, across your fleet (see [Home & Vessel Summary](https://app.readyhelm.com/guide/owner/home-dashboard.html)).
- When First Mate reads a receipt while you're adding documents, items that aren't equipment are logged as expenses automatically (see [First Mate](https://app.readyhelm.com/guide/owner/first-mate.html)).
- You can ask First Mate in chat to log an expense for you.